2023 Oregon Paid Family Leave Poster Update
Oregon Paid Family Leave is a program that allows employees to take up to 12 weeks of paid leave for family, medical, or safe reasons in a 52-week period. In some cases, pregnant employees can take up to 14 weeks.
It is crucial for employers to update the Oregon Paid Family Leave poster to ensure their employees are informed of their rights and able to take advantage of this program.
Why it’s important to update the Oregon Paid Family Leave poster
Employers in Oregon are required by law to display the Oregon Paid Family Leave poster in a conspicuous location where employees can easily see it. This poster informs employees of their right to take paid leave for family, medical, or safe reasons.
By updating the poster, employers can ensure that their employees are aware of their rights and can take advantage of the Oregon Paid Family Leave program when needed.
How to update the Oregon Paid Family Leave poster
Employers can update the Oregon Paid Family Leave poster by visiting the Oregon Bureau of Labor and Industries (BOLI) website.
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Plus, you’ll gain valuable insight into leave management and employee engagement.
What is Oregon Paid Family Leave and its Benefits?
Oregon Paid Family Leave is a law that allows eligible employees to take up to 12 weeks paid leave in a 52-week period for family, medical, or safe leave. If pregnant, in some situations, an employee may be able to take up to 2 more weeks for a total of 14 weeks.
This means that employees can take time off to bond with a newborn or newly adopted child, care for a family member with a serious health condition, or deal with their own serious health condition. Employees can choose when and how to take the time off thanks to this law.
Eligible employees are those who work for a covered employer and who have worked for that employer for at least 90 days. Covered employers include those with 1 or more employees; thus, nearly all Oregon employers are affected.
What is the Role of the Oregon Paid Family Leave Poster?
The Oregon Paid Family Leave Poster is an important communication tool required by the Paid Leave Oregon law. It contains information that workers need to know about this important employee benefit program.
The poster must be displayed in a conspicuous place frequented by employees where it can easily be read during the workday. You also need to provide a copy of the poster to all employees, including all remote employees.
By displaying the poster, employers can ensure that employees have access to important information about their rights under the law.
The poster provides information about how to file a claim for paid leave, the amount of leave employees can take, their right to job protection, and non-retaliation provisions, among others. Employers must ensure that this poster is displayed at each of their worksites within Oregon, including any remote locations.
What are the Current Oregon Paid Family Leave Poster Requirements?
Currently, as of June 2021, the Oregon Paid Family Leave Poster must be displayed in English and in any other language spoken by 5% or more of the employees at the worksite. Employers can order these posters by visiting the official Paid Leave Oregon website.
Employers must display the poster in a conspicuous location and provide a copy to all employees, including those who are remote workers. The poster must have a size of at least 11 x 17 inches with a minimum of 12-point font size.
Employers must also keep a record that they provided a copy of the poster to each employee, including dates of distribution.
Penalties for non-compliance with the Oregon Paid Family Leave law poster requirements and notice requirements include a fine of up to $1,000 per violation. It is important for employers to act in good faith to comply with Oregon poster requirements and avoid costly fines.
Why is an Update to the Oregon Paid Family Leave Poster Necessary?
An update to the Oregon Paid Family Leave Poster is necessary because of the changes to the law that will come into effect on Jan. 1, 2023. Employers are required to post the updated model notice poster at each work site and provide it to all employees, including remote employees.
Failure to display the updated poster could result in penalties or fines. Outdated posters can also create confusion and impact the rights of employees who wish to take family, medical, or safe leave.
What Are the Changes to the Oregon Paid Family Leave Poster?
The updated Oregon Paid Family Leave Poster will include new information and requirements that employers must comply with starting from Jan. 1, 2023. The poster will reflect changes to the law that allows employees to take up to 12 weeks of paid leave for family, medical, or safe leave in a 52-week period, starting from the day leave begins.
Pregnant employees may be eligible for an additional 2 weeks of leave in some situations, for a total of 14 weeks. Employers must also provide a copy of the updated poster to their employees, including those who work remotely, and display it at each work site.
How to Comply with the Updated Oregon Paid Family Leave Poster Requirements?
If you are an employer in Oregon, you need to ensure that you comply with the updated Oregon Paid Family Leave Poster Requirements. Starting from January 1, 2023, all employers must post the model notice poster at each work site and tell their employees about Paid Leave Oregon.
Employers must also provide a copy of the poster to all employees, including remote employees.
Here is a step-by-step guide on how to comply with the updated Oregon Paid Family Leave Poster Requirements:
- Download the model notice poster from the Paid Leave Oregon website
- Print the poster in color
- Post the poster in a conspicuous place at each work site
- Provide a copy of the poster to all employees, including remote employees
- Display or distribute the poster no later than January 1, 2023
What Are the Best Practices for Displaying the Oregon Paid Family Leave Poster?
To ensure that you are displaying the Oregon Paid Family Leave Poster correctly, it is important to follow these best practices:
- Post the poster in a conspicuous place where employees can easily see it
- Place the poster in an area where other required workplace postings are displayed
- Use full-color ink to print the poster for maximum clarity and impact
- Make sure the font size and style are easy to read from a distance
- Consider displaying the poster in different languages if your workforce requires it
What Happens if an Employer Does Not Update the Oregon Paid Family Leave Poster?
Employers who fail to update the Oregon Paid Family Leave Poster face various penalties from the Labor Commissioner. These penalties range from warnings to fines imposed on non-compliant employers.
Employers who do not comply with the Paid Leave Oregon requirements may also lose their rights to certain business licenses and permits, including the ability to do business in the state.
Therefore, it is important for employers to update and display the Oregon Paid Family Leave Poster in a visible location and to provide a copy of the model notice to all employees, including remote staff. Employers can obtain the poster and other resources on Paid Leave Oregon’s website.
Employers must also provide information about the paid leave benefits to each employee, including their eligibility and how to apply for the leave.
To avoid potential penalties, employers should regularly check the Paid Leave Oregon website to stay up-to-date on their most recent requirements and promptly update their work site with any changes.
Conclusion
Employers must comply with the new Paid Family Leave law in Oregon by posting the model notice poster at each worksite and providing it electronically or by mail to remote employees. The poster must be displayed by January 1, 2023, and failure to comply may result in penalties.
Resources are available for employers and employees to download and print. Paid family leave is an important benefit that ensures employees can take time off to care for themselves or their loved ones and it is crucial for employers to keep up to date with the latest regulations.
