W2 Form Filled Out: A Step-By-Step Guide

Are you looking for help filling out your W-2 form? If so, you’ve come to the right place! In this article, we’ll walk you through the process step-by-step. We’ll also provide some tips on how to make sure your form is filled out correctly.

So whether you’re a first-time filer or you’re just looking for a refresher, read on for all the information you need to fill out your W-2 form like a pro!

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Check out this Youtube video:

This video will teach you how to fill out a W-2 tax form in a clear and concise way. Whether you’re a new employee or a seasoned pro, this video is a must-watch.

What is a W-2 form?

A W-2 form is a tax form that employers use to report wages, tips, and other compensation paid to employees, as well as any federal, state, and local taxes withheld from their paychecks. Employees typically receive their W-2 forms from their employers in January of each year.

The W-2 form includes the following information:

  • Employee’s name and Social Security number
  • Employer’s name, address, and EIN
  • Wages, tips, and other compensation paid to the employee
  • Federal, state, and local taxes withheld from the employee’s paycheck
  • The employee’s total earnings for the year

Employees use their W-2 forms to file their federal and state income taxes. The IRS requires employers to file W-2 forms with the IRS by the end of January of each year.

Here are some additional things to keep in mind about W-2 forms:

  • If you are self-employed, you will not receive a W-2 form. Instead, you will need to file a Schedule C form with your federal income taxes.
  • If you have more than one job, you will receive a W-2 form from each employer.
  • If you have any questions about your W-2 form, you should contact your employer.
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How many W-2 forms do I need?

You will need one W-2 form for each job that you worked during the year. If you had multiple jobs, you will need to collect W-2 forms from all of your employers.

The W-2 form is a tax document that reports your earnings, withholdings, and other information from your employer. You will need your W-2 forms to file your taxes.

If you do not receive your W-2 forms by the end of January, you should contact your employer.

What goes on a W-2 form?

A W-2 form is a tax form that employers use to report wages, tips, and other compensation to the IRS. It also reports taxes withheld from the employee’s paycheck, such as federal, state, and local income taxes, Social Security taxes, and Medicare taxes.

The information that is reported on a W-2 form includes:

  • Employee’s name and Social Security number
  • Employer’s name, address, and EIN
  • Employee’s wages, tips, and other compensation
  • Federal, state, and local taxes withheld
  • Social Security and Medicare taxes withheld
  • Dependent care benefits
  • Non-qualified plans
  • Other information

W-2 forms are typically mailed to employees by January 31st of the year following the tax year. Employees should keep their W-2 forms for at least three years in case they are audited by the IRS.

How to fill out a W-2 form

Gather the required information.

To fill out a W-2 form, you will need to gather the following information:

  • Your name and Social Security number
  • Your employer’s name, address, and EIN
  • Your wages, tips, and other compensation
  • The amount of federal, state, and local taxes withheld
  • The amount of Social Security and Medicare taxes withheld
  • Any dependent care benefits that were provided to you
  • Any non-qualified plans that you participated in
  • Any other information that is required by your employer

Fill out the form.

Once you have gathered all of the required information, you can begin filling out the W-2 form. Be sure to print clearly and neatly.

Submit the form.

Once you have filled out the W-2 form, you will need to submit it to your employer. Your employer will then send the form to the IRS.

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Here are some tips for filling out a W-2 form:

  • Be sure to use black or blue ink.
  • Print clearly and neatly.
  • Double-check your work before submitting the form.
  • If you have any questions, contact your employer or the IRS.

Here are some common mistakes to avoid when filling out a W-2 form:

  • Leaving any fields blank.
  • Making errors in your Social Security number or your employer’s EIN.
  • Incorrectly reporting your wages or the amount of taxes withheld.
  • Forgetting to sign and date the form.

By following these tips, you can easily fill out a W-2 form and avoid making any common mistakes.

Where to file a W-2 form

You can file your W-2 form in one of the following ways:

  • By mail: Mail your completed W-2 form to the Social Security Administration (SSA). The SSA’s address is:

    • Social Security Administration
    • Wage and Income Transcript Request Service
    • PO Box 7004
    • Baltimore, MD 21243-7004
  • Electronically: File your W-2 form electronically through the SSA’s website. To do this, you will need to create an account and provide your Social Security number, date of birth, and employer’s identification number.

  • Through a tax preparation software program: Many tax preparation software programs allow you to file your W-2 form electronically. To do this, you will need to enter your W-2 information into the program and follow the instructions.

Important: The deadline for filing your W-2 form is January 31st of the year following the tax year in which you worked. If you miss the deadline, you may be subject to a penalty from the IRS.

What to do if you lose your W-2 form

Losing your W-2 form can be a pain, but it’s not the end of the world. Here’s what you need to do:

  1. Contact your employer. Your employer is required to keep a copy of your W-2 form on file for at least four years. They should be able to send you a duplicate copy.
  2. File a Form 4852. If you can’t get a copy of your W-2 form from your employer, you can file a Form 4852, Substitute for Form W-2, Wage and Tax Statement. This form will allow you to file your taxes even if you don’t have your W-2 form.
  3. Contact the IRS. If you’ve tried both of the above options and you still can’t get a copy of your W-2 form, you can contact the IRS. They may be able to help you get a copy of your form.
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Here are some additional tips for getting a copy of your W-2 form:

  • Be prepared. When you contact your employer or the IRS, be sure to have your name, address, Social Security number, and dates of employment handy.
  • Be persistent. If you don’t get a response from your employer or the IRS right away, don’t give up. Keep calling or writing until you get the help you need.

Losing your W-2 form can be a hassle, but it’s important to remember that you’re not alone. Millions of people lose their W-2 forms every year. By following these tips, you should be able to get a copy of your form and file your taxes on time.

Conclusion

In conclusion, filling out a W-2 form can be a daunting task, but it is important to do so correctly and on time. By following the steps outlined in this article, you can ensure that your W-2 form is filled out correctly and submitted on time.

Here are some key takeaways from this article:

  • Gather all of your W-2 information. This includes your Social Security number, your employer’s name and address, and your wages and withholdings for the year.
  • Use the correct form. There are different forms for different types of employees, so be sure to use the correct form for your situation.
  • Fill out the form carefully. Be sure to fill out all of the required information on the form, and double-check your work before you submit it.
  • Submit the form on time. The deadline for submitting your W-2 form varies depending on your state, so be sure to check with your employer or the IRS to find out the deadline for your situation.

By following these steps, you can ensure that your W-2 form is filled out correctly and submitted on time. This will help to ensure that you receive the correct amount of tax refund or that you pay the correct amount of taxes.

Lora Turner
 

Lora Turner is an Experienced HR professional worked with the large organizations and holding 15 years of experience dealing with employee benefits. She holds expertise in simplifying the leave for the employee benefits. Contact us at: [email protected]